Reducing File Storage Size

How to Reduce Team File Storage Size on QualityHive

Managing file storage efficiently is crucial for maintaining optimal performance and organization within your QualityHive account. This article will guide you through the steps to reduce your team’s file storage size by deleting attachments from tasks, deleting entire tasks, or deleting projects.

Methods to Reduce File Storage Size

1. Deleting Attachments from Tasks

Attachments, such as screenshots and screen recordings, can quickly accumulate and take up significant storage space. Follow these steps to delete attachments from tasks:

Steps to Delete Attachments:

1. Open the Task:

   • Navigate to the task from which you want to remove attachments.

   • Click on the task to open its detailed view.

2. Locate the Attachments:

   • Scroll down to the attachments section within the task details.

3. Delete the Attachments:

   • Click on the delete (trash bin) icon next to the attachment you wish to remove.

   • Confirm the deletion when prompted.

Tips:

• Regularly review tasks for outdated or unnecessary attachments.

• Encourage team members to periodically clean up attachments from their tasks.

2. Deleting Entire Tasks

Deleting tasks that are no longer relevant can free up storage space and help keep your projects organized.

Steps to Delete Tasks:

1. Navigate to the Task:

   • Go to the project that contains the task you want to delete.

2. Select the Task:

   • Find and select the task by clicking on it to open the detailed view.

3. Delete the Task:

   • Click on the "Delete Task" button or the delete (trash bin) icon.

   • Confirm the deletion when prompted.

Tips:

• Before deleting, ensure that the task is no longer needed or has been completed and archived.

• Consider downloading or documenting any critical information from the task before deletion.

3. Deleting Projects

Deleting entire projects is a more drastic measure but can significantly reduce storage size if the project contains numerous tasks and attachments that are no longer needed.

Steps to Delete Projects:

1. Access Project Settings:

   • Navigate to the project you wish to delete.

   • Click on the project settings icon or go to the project settings menu.

2. Delete the Project:

   • Scroll to the bottom of the project settings page.

   • Click on the "Delete Project" button.

   • Confirm the deletion by typing the project name or any required confirmation text.

Tips:

• Make sure to back up any essential data before deleting a project.

• Inform team members about the project deletion to avoid confusion.

Best Practices for Managing File Storage

1. Regular Maintenance:

   • Schedule regular intervals (e.g., monthly or quarterly) to review and clean up tasks, attachments, and projects.

2. Set Storage Policies:

   • Implement team policies regarding the use of attachments and file uploads to minimize unnecessary storage use.

3. Use External Storage Solutions:

   • For large files or extensive documentation, consider using external storage solutions (e.g., cloud storage services) and link to them within QualityHive tasks.

Getting Additional Help

If you encounter any issues or have questions about managing your file storage, feel free to reach out to our support team through the following channels:

• Email:[email protected]

• Help Center: Visit our Help Center for more articles and resources.

Thank you for choosing QualityHive! We are committed to helping you maintain an efficient and organized workspace. Happy project managing!